Musick Manager - Key Board Shortcuts
The purpose of this document is to highlight the Musick Manager user interface. Shortcuts via the keyboard to speed data entry are emphasized.
The default Function Keys are as follows:
F2 = First Record
The toolbar icons are either available (in color) or not available (grey). If the toolbar icon is grey or not available, the respective Function Key is also disabled. Toolbar icons are disabled when that particular functionality is not applicable to the current field or screen. Example: Save and Delete are not available for inquiry screens.
The Function Keys are setup in the same order as the Toolbar icons.
Fields where Finder is available will be a cyan (light blue) color.
When the Finder list is displayed, pressing F6 again will display a “Search For” box. This box will allow you to type in a value to search. This will reduce the size of the list Finder displays. All records ‘containing’ the value entered are included in the list.
A similar search can be accomplished by turning on “Initialize Finders with Value in Finder Field”. This option is found by clicking on “Tools” on the menu. Then select “Control Panel”. In the middle of the “Settings” tab is a check box with this option. If this box is un-checked, Finder will display all items in the list. When checked, Finder will filter the list to include only those items matching the value in the Finder Field. To restore the entire list, click the “Clear Search” icon.
Moving between Fields and inside of Grids
The TAB key is used to move to the next field. SHIFT + TAB will move to the previous field. To move with in a grid, use the arrow keys to move up, down, left and right. Pressing TAB in a grid will exit the grid and move to the next field on the screen. A grid is data presented in Excel style. Rows within the grid represent individual records and columns represent fields in that record.
From the Batch Number field, pressing F7 (add) will allow creation of a new batch. Pressing F7 (add) from any field in the Batch Entry Information will create a new entry.
The F8 (save) will save the batch and all entries.
F9 (delete) will only delete entries in the batch. Batches can be deleted from the “Batch Status” screen.
The normal steps for entering data into a batch include: 1) Creation of the batch by pressing F7 while in the Batch number field. 2) The first entry is created automatically. 3) Entry of data or information pertinent to the batch. 4) After completing the entry of data, press the F7 to add (not save) the entry and create the next entry. 5) After all entries have been made, press F8 to save the batch. 6) Then F11 to exit the batch entry screen. NOTE: Pressing F8 after each entry will require more time to send the batch to the database and refresh the screen.
Property Manager Billing Batch Detail entry
Type in the Charge code or press F6 to display the Finder List of charge codes. Press the Right arrow to move to the amount field. Type in the amount. The tax will automatically be calculated. Press the INSERT key to add another charge code. Press the DELETE key to remove a charge code. F7 will insert the next entry. F8 to save the batch.
Property Manager Receipt Batch Detail entry
First select the “Receipt Type”. Enter the check number and amount. Press TAB twice to move to the “Apply to Invoices” button. Press the SPACE BAR to apply the check amount to the open invoices. Then press F7 to add the current entry and create the next entry. And press F8 when finished to save the entire batch.
If the default selection of invoices to pay needs to be changed, select the “Invoice Details” tab. To pay an entire invoice either DOUBLE CLICK or press SPACE BAR on the invoice line to apply the check amount to that invoice. Only the amount of the check un-applied will be applied to the invoice line. To modify the amount of an invoice to pay, select the “Charge Code Distribution” tab. Enter the amount in the Applied column.
To print a receipt for a tenant, enter the tenant and check information as mentioned above. Save the batch by pressing F8 to save. Then press F5 to go to the last record (or select the entry to print). Press the F12 key to print the receipt.
Property Manager Inquiry Transactions
Display the desired tenant by typing in the tenant code or selecting from Finder. To view Outstanding Invoice, click the “View Invoices” button. All outstanding invoices will be displayed. To view all invoices select “All Invoices” and then click the “View Invoices” button.
The invoice grid columns may be resized by moving the mouse cursor to a division bar on the title bar. Press and hold the left mouse button to drag the column to the desired width.
To sort the list of invoices by a particular column, click on the column heading. Click on the column heading again to reverse the sort order. Each time you click on the column heading the sort order will be reversed.
To display the transactions that make up a particular invoice, highlight the invoice line in question and select the “Invoice Details” tab. Click the “View Transactions” button to display the details.
Speedy data entry!